2025’s Best Practices for Commercial HVAC Maintenance

Maintaining a commercial HVAC system is essential for ensuring energy efficiency, reducing operational costs, and extending the lifespan of HVAC equipment. As we navigate through 2025, advancements in HVAC technology and maintenance strategies are making it easier for business owners and facility managers to optimize their systems.

Whether you manage office buildings, retail spaces, or industrial facilities, adopting a proactive approach to commercial HVAC maintenance can improve comfort, reliability, and performance.

Key Takeaways

• A planned commercial HVAC maintenance program prevents costly repairs and extends equipment lifespan with regular inspections and tune-ups.
• Enhancing commercial HVAC energy efficiency lowers costs—upgrade systems, clean coils, and use smart thermostats for better performance.
• Preventative maintenance ensures longevity—inspect ductwork, calibrate thermostats, and replace air filters regularly.
• Selecting the right HVAC system depends on building size, climate, and energy efficiency
• Working with a trusted HVAC service provider ensures expert care, regulatory compliance, and a tailored maintenance plan.

Implement a Planned Commercial HVAC Maintenance Program

A commercial HVAC maintenance plan is crucial for preventing unexpected breakdowns and costly repairs. Rather than waiting for HVAC equipment to fail, businesses should invest in planned commercial HVAC maintenance, which includes regular inspections, filter replacements, and seasonal tune-ups.

A well-maintained HVAC system not only operates more efficiently but also reduces long-term repair expenses.

To optimize your maintenance program:

• Schedule routine commercial HVAC inspections to detect minor issues before they escalate.
• Establish a seasonal maintenance schedule based on your type of HVAC system and climate conditions.
• Partner with a licensed commercial HVAC service provider to ensure proper maintenance is performed.

Focus on Energy Efficiency to Lower Costs

Energy costs can be a significant expense for commercial buildings, but energy-efficient commercial HVAC solutions can help businesses save money. By improving commercial HVAC energy efficiency, companies can reduce their carbon footprint and lower monthly utility bills.

To enhance your system’s efficiency:

• Upgrade to high-efficiency commercial HVAC systems that use smart technology for better control and monitoring.
• Ensure commercial AC unit maintenance includes coil cleaning and refrigerant level checks to maximize efficiency.
• Invest in programmable thermostats and building automation systems to optimize temperature settings.
• Regularly replace air filters to maintain proper airflow and prevent strain on the system.

Prepare for Rising Refrigerant Costs and Phase-Out Regulations

With new environmental regulations taking effect, businesses should be aware of upcoming changes to refrigerants used in commercial HVAC systems.

According to an article by JOBBER, as of January 1, 2025, R-410A refrigerant will be phased out in favor of R-32 and R-454B due to environmental concerns. This transition is part of the AIM Act (U.S.) and ODSHAR (Canada), which aim to reduce hydrofluorocarbon (HFC) production by 85% by 2036.¹

As a result, the cost of new HVAC equipment is expected to increase by 10-15%, and repairs for older systems using R-410A will become more expensive due to limited refrigerant availability.¹

To stay ahead of these changes:

• If you’re planning an HVAC upgrade, consider systems that already use next-generation refrigerants.
• Schedule a commercial HVAC inspection to assess whether your system is affected by the R-410A phase-out.
• Work with an HVAC professional to explore cost-effective transition strategies and energy-efficient

Prioritize Preventative Maintenance and Regular Inspections

Routine HVAC maintenance is essential for extending the lifespan of your commercial HVAC system and minimizing costly downtime. Preventative maintenance includes tasks like inspecting ductwork, checking electrical connections, and ensuring components are functioning correctly.

Key HVAC system maintenance tips for preventative care:

• Inspect and clean air ducts to maintain indoor air quality and efficiency.
• Lubricate moving parts to reduce wear and tear on motors and fans.
• Test and calibrate thermostats for accurate temperature control.
• Ensure condensate drains are clear to prevent water damage and mold growth.

By scheduling regular commercial HVAC inspections, you can catch potential problems early and keep your system running smoothly.

Choose the Right HVAC System for Your Building

Selecting the appropriate type of HVAC system for your commercial building is essential for achieving optimal performance. Different buildings require different solutions, whether it’s a rooftop unit, split system, or a centralized chiller system.

Consider these factors when selecting or upgrading an HVAC system:

• Building size and occupancy levels.
• Heating and cooling demands based on the local climate.
• Energy efficiency ratings and available rebates for high-efficiency systems.
• Compatibility with smart HVAC technology and automation controls.

A commercial HVAC system maintenance plan should also account for the specific needs of your system to ensure longevity and efficiency.

Work with a Trusted Commercial HVAC Service Provider

A professional HVAC repair and maintenance provider can ensure your system operates at peak efficiency. Partnering with a licensed and experienced team for commercial HVAC system maintenance means your system receives expert care, reducing the risk of emergency breakdowns.

Benefits of hiring a professional HVAC service provider:

• Access to expert diagnostics and advanced maintenance techniques.
• Compliance with local building codes and safety regulations.
• Customized maintenance plans tailored to your business needs.

Schedule Your Commercial HVAC Maintenance Today

Don’t wait for costly breakdowns to disrupt your business operations. A well-maintained HVAC system ensures energy efficiency, reliability, and long-term savings. At Christianson Air Conditioning & Plumbing, we provide expert commercial HVAC maintenance, inspections, and repairs to keep your system running at peak performance.

Contact us today to schedule a commercial HVAC inspection or set up a customized commercial HVAC maintenance plan tailored to your business needs.

Sources:

Jobber. 2025 HVAC Industry Trends and Statistics to Know for Success.

Tags: Commercial HVAC maintenance, Energy-efficient commercial HVAC, HVAC system maintenance